Applies to:

Expert & Pro Plans

Dependencies:

Adding your Suppliers

Recommended device for setup:

Desktop

Overview:

Send invoices straight from Restoke to your bookkeeping accounts with the click of a button. No more filing, no more paperwork!

Restoke is currently integrated with the following accounting platforms, and we're constantly adding more.

  • Xero

  • MYOB

  • Quickbooks

Let us know if your accounting platform isn't listed and we'll see what we can do!

Setting up your Accounting

If you're on the Expert package, we highly recommend connecting your accounting platform.

Steps:

  • Head to the left toolbar, and click Orders and Suppliers > Invoices.

  • On the Invoices page, navigate to the right and click the blue "Connect" button.

    • Select whether you'd like to integrate.

    • Once you've selected, log in to your respective account.

    • And VOILA! You can now send all invoices uploaded to the platform directly to your accounting platform for reconciling.


💡 Pro Tip #1: Please note that you're also able to have suppliers send invoices directly to your Restoke account by cc'ing your unique email address found under "configuration" in Settings in the left toolbar, e.g. yourrestaurantname@accounts.restoke.ai.

💡 Pro Tip #2: All other relevant accounting settings can be found in Settings, such as whether you want individual line items to be sent or if you'd like for invoices to be sent in Draft or Authorised status to your accounting platform.

💡 Pro Tip #3: You're able to further filter how your invoices are sent to your accounting platform by assigning a supplier with their unique "Code" and "Contact ID". Simply head to the "Suppliers" page, select a supplier by clicking the blue circular icon and click "edit supplier settings".

💡 Pro Tip #4: Additionally, you can edit how a specific supplier item is sent and categorised in your accounting platform. Head to the "Suppliers" page, and select a supplier. Then enter the settings of a particular item by clicking the gear icon, you will then have the option to assign an accounting "category" (e.g. Cost of Good Sold) and customise any other accounting-specific integrations.

💡 Pro Tip #5: Ensure to only enter supplier item prices as they are displayed on invoices to get your true food cost price. For example, if GST is calculated as a separate figure to the item's unit price, then enter the unit price without GST.

To account for GST when reconciling invoices, simply head to the settings of that item and navigate to "GST Status":

  • For items that require GST to be added on (e.g. unit price does not include GST), select "GST on Expenses".

  • For items that include GST in the invoice price (e.g. unit price already includes GST), select "GST Free Expenses".

These selections will inform Restoke on how invoice line items are to be sent to your accounting integration, with or without GST.


Further Reading

  1. Adding your Suppliers

  2. Invoices

  3. Completing Orders

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